Guide to NBI Clearance HIT Status – Reasons of NBI HIT 2025
A NBI Clearance “HIT” status is what you want to avoid when applying for an NBI Clearance Online. It simply means that the NBI has something in their database under your or a similar name that needs further investigation. It is possible that the status of the applicant can delay the clearance process, which is needed for work, visas, and legal requirements.
What Is NBI Clearance HIT Status and how it works?
A “HIT” status in NBI clearance occurs if the name of an applicant matches or sounds similar to someone in the NBI database with a criminal record or a pending case. This doesn’t automatically mean the applicant has a criminal history; it could be due to name similarity. Once there is a “HIT,” the application is flagged for manual verification by NBI personnel, who investigate if the record belongs to the applicant. If not, the “HIT” is cleared, and the clearance is issued. If it does belong to them, further legal dispositions may be required.
The NBI Criminal Database is a comprehensive collection of records drawn from various sources, including:
- RTC, MTC, MTCC, and MCTC courts.
- The Prosecution Service (the City and Provincial Prosecution Offices).
- Sandiganbayan and Ombudsman.
- Records from the police and AFP.
- Others relevant agencies.
This extensive database makes it nearly impossible for fugitives with pending criminal cases to evade detection by the NBI.
The “NBI Clearance Hit” status plays a crucial role in helping the NBI track down criminals who may have been in hiding for a long time. However, not every individual with a “hit” status ends up facing jail time. The delay in the issuance of clearance happens because the NBI needs to verify whether the criminal case is related to you or simply a namesake. This thorough process ensures accuracy and helps prevent wrongful implications. How can we handle this? Let’s look at the details.
Common Reasons for Getting a Hit
The two main reasons people get hit when applying for NBI Clearance are:
How Namesakes Cause NBI Hits
Having a namesake means sharing your name or a portion of it with someone else.
For example, When your name is Jose Dela Cruz and there is another Jose Dela Cruz who has a criminal record, then your application is flagged by the system. As a matter of fact, it is quite common within the Philippines to have a first and last name that are the same, such as Juan, Maria, and Santos.
Common Names Leading to Hits
The Philippines are full of names like Juan, Maria, Jose, and Santos, as well as surnames like Dela Cruz, Reyes, and Dela Cruz. You’re more likely to get hit if you share these names with someone with a criminal record.
Criminal Records and NBI Hits
If the hit is due to a criminal record in your name, additional investigation will be initiated by the NBI. Your clearance will take longer while they verify your case details. If you have served your time or the case has been resolved, you may need to provide additional documents to clear your name.
Impact of Hit Status on Your NBI Clearance Application
The most immediate effect of a hit is a delay in the release of your NBI Clearance. Instead of same-day release, you will be asked to return after a week or more, as the NBI needs to verify if the record belongs to you or someone else.
What to Do if You Receive a Hit Status?
If you get a hit status, stay calm. Here’s what to do:
- Wait for Further Instructions: Your receipt will specify when to return to the NBI office, usually a week after your application.
- Contact the NBI Office: If you’re unsure of the steps or need clarification, seek help from the NBI. They may request additional documents to speed up verification.
How Long Will It Take to Resolve a Hit Status?
Typically, the investigation takes about a week, but may extend depending on factors such as the complexity of the case and the number of people with similar names. If you have a tight deadline, it is best to keep in close contact with the NBI office to monitor the progress of your application.
Can You Avoid a Hit?
You can’t completely avoid a hit if you have a common name, but choosing unique names for future generations might reduce the likelihood of this issue. Even a single common name in a unique name combination can still trigger a hit.
Common Misconceptions About NBI Clearance Hits
Some people believe that receiving a hit means they’re in trouble, but this isn’t true. Having a hit simply means that you need to conduct further investigation to determine if the record is yours or someone else’s record. You don’t have to worry if you haven’t committed any crimes.
NBI’s Responsibility in Verifying Hit Status
The NBI is responsible for investigating hits. They carefully check their records to see if the person applying for clearance is involved in any active criminal cases, ensuring fairness and accuracy.
Alternatives While Waiting for Your Clearance
If your clearance is delayed due to a hit, you may need alternative documents, especially if you’re applying for a job or visa. Police clearances or barangay certificates may be used temporarily while waiting for your NBI clearance.
Conclusion
While an NBI hit is inconvenient, it can be resolved with patience and proper documentation. Whether it’s due to a namesake issue or a past criminal record, the NBI investigation will clarify the details. Stay calm, follow the necessary steps, and you’ll have your clearance soon.
