NBI Clearance Authorization Letter to Claim your NBI Clearance 2025

If you’re unable to personally claim your NBI Clearance due to work or other commitments, an authorization letter is a practical solution, allowing a trusted person to collect it on your behalf. This formal letter grants someone else like a friend or family member permission to claim the clearance in your absence, which is accepted by NBI Clearance branches. However, there are some conditions to consider:

if you’ve been tagged as a “HIT” in the NBI system, which requires a Quality Control Interview, your physical presence may still be necessary.

To ensure the authorization letter is effective, it must follow a specific format and guidelines. Essential elements include clear identification of both the authorizing and authorized parties, a statement granting permission, and specific details about the NBI Clearance being collected. Following the prescribed format and guidelines will help prevent any delays or issues at the NBI branch.

What is An Authorization Letter?

An authorization letter is a formal document that grants permission to a third party or trusted person to act on your behalf for a specific task, such as handling financial matters, attending appointments, or claiming documents. NBI clearance Online is particularly useful in the Philippines for employment and travel abroad. If unable to collect the clearance personally, an individual can authorize a trusted representative to claim it. Since actions taken by the representative reflect on the person granting the authority, it’s essential to choose someone dependable.

How to Write an NBI Clearance Authorization Letter?

When creating an authorization letter for NBI clearance, it is essential to maintain a formal tone. Handwritten letters may lead to complications, so it’s best to type and print the document in hard copy on quality paper.

There is no strict template for this letter; however, it can be written in various formats, including typewritten or printed documents. Following a specific structure is crucial to ensure clarity and effectiveness. Observing the appropriate guidelines will help create a well-organized authorization letter for claiming NBI clearance.

To facilitate this process, we have provided a customizable template that allows you to easily modify and personalize the necessary information for your authorization letter. This format is designed to clarify the essential components needed for your letter.

Simplified NBI Clearance Authorization Letter Sample

Here’s an example of an NBI Clearance authorization letter:

July 20, 2023
Jose Reyes
Block 5, Lot 85
Sampaguita Street, Pembo Makati City

To Whom It May Concern,

Good day!

I, Jose Reyes, 22 years old, is writing an Authorization letter to claim my NBI Clearance on July 20, 2023. I am giving Mr. Rudy Diaz the authority to claim my NBI Clearance on my behalf.

I have enclosed my Driver’s License ID that will work as proof of my consent on the said matter. Accompanying my SSS ID is Mr. Rudy Diaz – Postal ID being proof of his identification.

If you might have any concerns about this transaction, please let me know and contact me on this Mobile Number 0978987654. Thank you.

Sincerely,

Jose Reyes

Purpose and Limitations of an Authorization

Letter Purpose: By writing an NBI clearance authorization letter, you can authorize someone else to pick up your clearance if you have any issues or can’t do it yourself. A letter of authorization will allow your chosen person to collect clearance on your behalf.
Limitations: Authorization is only possible when there are no complications with your clearance. If your record has been flagged as a “HIT,” you will be required to participate in a Quality Control Interview.

Guidelines for Writing an Authorization Letter for NBI Clearance

To ensure your authorization letter is effective, follow these extra guidelines for a clear, professional, and legally acceptable document:

Key Elements of an NBI Clearance Authorization Letter

Sender’s Information: Include your full name, address, contact details, and date of writing.
Recipient’s Information: Address the NBI office or specific department, including their name and position if known.
Subject Line: Clearly indicate the letter’s purpose, such as “Authorization Letter for NBI Clearance Claiming.”
Body Content: Briefly state the reason for the letter, providing details of the authorized person and clarifying the specific authority being given.

Steps for Writing the Authorization Letter

Formal Greeting: Start with “To Whom It May Concern” or the recipient’s name.
Explanation of Authorization: The authorized person should be identified, along with their relationship to you and what they are authorized to do.
Attachments for Verification: Make sure that both your valid ID and that of the authorized person are included in the claim to facilitate the process.
Signature Requirements: Sign the letter with both your and the authorized person’s signatures.

Tips for the Authorized Person

Dress Appropriately: Wear formal attire, avoiding casual clothes like slippers and shorts.
Bring Required IDs: Carry both the authorization letter and valid identification for verification.
Present Documents Properly: Hand over the letter and all required IDs at the designated release area to ensure a smooth process.